Privacy Policy

Last Updated: July 22, 2026

LakeSpringfield.org respects your privacy. This Privacy Policy explains what information we collect, how we use it, when it may be shared, and the choices available to you.

By using LakeSpringfield.org or submitting information through the website, you acknowledge the practices described in this Privacy Policy.

Information We Collect

Information You Provide

We may collect information you voluntarily provide, including:

- Name

- Email address

- Phone number

- Organization or club name

- Event details

- Event organizer information

- Venue and location information

- Registration and ticket links

- Uploaded images, flyers, PDFs, and documents

- Messages, notes, comments, and other submission content

- Email and SMS communication preferences

Information Collected Automatically

When you visit the website, certain technical information may be collected automatically, including:

- IP address

- Browser type

- Device type

- Operating system

- Referring and visited pages

- Date and time of access

- Interaction and performance data

- Cookie or similar technology identifiers

This information may be collected by the website platform, hosting provider, analytics services, security tools, and other service providers.

How We Use Information

We may use collected information to:

- Receive, review, verify, edit, and publish event submissions

- Create and maintain event records

- Contact submitters and organizers about their events

- Display approved organizer information when authorized

- Send requested event reminders and community communications

- Respond to questions and requests

- Operate, maintain, secure, and improve the website

- Detect fraud, abuse, spam, technical problems, and security threats

- Measure website usage and performance

- Enforce our Terms & Conditions

- Comply with legal obligations

The FTC advises organizations to collect only information needed for legitimate purposes, protect it appropriately, and dispose of it safely when it is no longer required.

Public Event Information

Information included in an approved event submission may be displayed publicly on LakeSpringfield.org.

Public information may include:

- Event name

- Description

- Date and time

- Categories

- Venue and address

- Cost and registration information

- Organizer or organization name

- Organizer email, phone number, or website when public display is authorized

- Event images, flyers, updates, and links

Submitters should not include sensitive, private, or confidential information in fields intended for public display.

How Information Is Shared

We may share information with vendors and service providers that help us operate the website and communications, including providers of:

- Website hosting and content delivery

- Customer relationship management

- Forms and surveys

- Email and SMS delivery

- Cloud infrastructure

- Security and spam prevention

- Analytics and website performance

- File and media storage

- These providers may process information only as needed to provide their services and subject to their own terms and - privacy practices.

- We may also disclose information:

- At your direction or with your consent

- To publish an approved event

- To respond to lawful requests, subpoenas, court orders, or government inquiries

- To investigate fraud, misuse, threats, or security incidents

- To protect the rights, property, and safety of LakeSpringfield.org, users, event organizers, or the public

- As part of a business transfer, reorganization, or change in control

Sale of Personal Information

Assuming this reflects your actual practices, I recommend including:

LakeSpringfield.org does not sell personal information for money and does not rent contact lists to advertisers.

Sponsors may be displayed on the website or in communications, but sponsors do not receive subscriber contact information merely because they sponsor an event, page, or reminder.

Email Communications

Users may receive administrative or event-related emails when they:

- Submit an event

- Request information

- Subscribe to reminders

- Communicate with LakeSpringfield.org

Marketing or subscription emails will include an unsubscribe method where required.

Administrative messages directly related to an event submission, privacy request, security matter, or account activity may still be sent when necessary.

SMS Communications

SMS messages are sent only in accordance with the consent language presented at signup.

Message frequency may vary. Message and data rates may apply. Reply STOP to opt out and HELP for assistance.

Consent to receive marketing or reminder text messages is not required to use the website, submit an event, attend an event, or make a purchase.

Because telephone and text-message requirements continue to evolve through regulation and litigation, the exact consent language used on SMS forms should be reviewed periodically.

Cookies and Similar Technologies

The website and its service providers may use cookies, pixels, local storage, and similar technologies to:

- Operate website features

- Remember preferences

- Improve security

- Measure traffic and performance

- Understand how visitors use the website

- Support communications and marketing where permitted

Browser settings may allow you to block or delete cookies. Disabling cookies may affect website functionality.

External Links

The website may link to event organizers, ticket sellers, payment processors, maps, social-media services, sponsors, and other external websites.

LakeSpringfield.org does not control those services and is not responsible for their privacy, security, content, or data practices. Review the privacy policy of each external service before providing information.

Data Security

We use reasonable administrative, technical, and organizational measures intended to protect information against unauthorized access, loss, misuse, alteration, or disclosure.

No website, storage system, or transmission method can be guaranteed completely secure.

Illinois law imposes breach-notification obligations on covered organizations when qualifying personal information is compromised.

Data Retention

We retain information for as long as reasonably necessary to:

- Operate the event calendar and website

- Maintain submission and publication records

- Provide requested communications

- Resolve disputes and respond to inquiries

- Prevent fraud or abuse

- Comply with legal, accounting, or operational requirements

- Event records and publicly posted content may be archived after an event concludes.

We may delete or anonymize information when it is no longer reasonably required.

Uploaded Images and Files

Uploaded images, flyers, PDFs, and other materials may be reviewed before publication.

Approved materials may be stored on our website platform, media library, cloud services, or content-delivery providers and may be publicly accessible.

Do not upload:

- Confidential records

- Financial information

- Government identification numbers

- Medical information

- Images or files you do not have permission to share

- Malicious or unlawful content

Children’s Privacy

LakeSpringfield.org is intended for a general audience and is not directed to children under 18.

We do not knowingly collect personal information directly from children under 18 without appropriate authorization.

A parent or guardian who believes a child has provided personal information may contact us to request review or deletion.

Your Choices and Requests

You may contact us to request that we:

- Correct inaccurate information

- Update organizer contact information

- Remove an event or uploaded material

- Review the personal information associated with your submission

- Delete information when retention is no longer necessary

- Stop optional email or SMS communications

Certain information may be retained when required for legal, security, fraud-prevention, recordkeeping, or operational purposes.

We may need to verify your identity or authority before completing a request.

Do Not Track and Preference Signals

Some browsers transmit “Do Not Track” or other privacy preference signals. Because standards and legal requirements vary, the website may not respond uniformly to every signal.

Where legally required and technically supported, we will process applicable privacy preference signals.

Biometric Information

LakeSpringfield.org does not intentionally collect biometric identifiers or biometric information through its event-submission or reminder features.

Ordinary photographs submitted for an event are not used by LakeSpringfield.org for facial recognition or biometric identification.

Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or website features.

Updates will be posted on this page with a revised “Last Updated” date.

Contact Information

Questions, privacy requests, or concerns may be directed to:

LakeSpringfield.org
Email: [email protected]
Phone: +1 217-697-2030